Breaking Down the Walls Between Departments!

In addition to contact center, all departments across the organization can be engaged to solve issues and requests.

10 September 2018

Our clients are using Mi4biz in many area of the business, as a quick example we have:

  • Customer service management
  • Order management
  • Quality management
  • IT help desk
  • Shops/Branches request management
  • Product management
  • Citizen requests management

The common point is: processing those requests requires a team of people spanned across the organization.

The completion of a task has normally few stages (for ex: “nearest shop” request) but in some situations it may require more stages and the intervention of external suppliers (for ex: issuing a new credit card).

Mi4biz connects all departments to resolve a request

When a request cannot be solved during the initial call it’s necessary to have it despatched through all the processing stages. Mi4biz is a software that is conceived for organizations in need to reinforce the collaboration among departments and track the overall performances.

As an example, an issue concerning the bad behaviour of a front desk employee it may engage the Call Center, Human Resource and the Branch Manager.

In big companies with matrix organization all departments are asked to pursue their specific (local) objectives but also they have to interact and collaborate in cross departmental tasks like customer support or internal auditing.

Important questions then arise:

  • How much work is necessary to deliver those tasks ?
  • Who will be billed for those activities ?
  • What are the estimated costs ?
  • What is the estimated revenue ?

How to become “end to end” with Mi4biz

After the initial uploading of the organization structure (agents, groups, departments) the definition of the workflows will requires to identify each action item (i.e. resolution step) and the function responsible.

Task Management

Designing workflows is the process that identifies responsibilities and deadlines. In Mi4biz you can specify the sequence of the operations necessary to solve any type of task and their SLA. Those activities can be performed inside the company or delegated to an outsourcing partner.

A closer look to an issue’s life cycle

The lifecycle of any request is always visible in the main page and it collects information about the actions taken, from which user, when they occurred, in which stage of the workflow, descriptions, notes and many other details.

Since all the actions are listed chronologically, with a quick look every user can understand the history of a task and eventually if it was escalated.

“Customer service is not a department. It is a philosophy to be embraced by every person in any position within an organization.” Shep Hyken