A Success Story : Oriflame Customer Support

29 July 2013

Four years ago, Oriflame brought into use Mi4biz Issues Management.

With the ever-growing Mi4biz application, Oriflame has a success story, testing and reaping the benefits of cloud technology on compilation of corporate data and workforce distribution. Even cloud computing was a new concept in Turkey. Especially for the market of end-user-oriented, fast-moving consumer goods (FMCG), it is critically important to measure customer feedback. Why? Because it is an inevitable need to take it one step further in competition, to encourage customer loyalty, and create sustainable innovation in products and services. Being aware of this, Oriflame achieved a success story with a cloud-based customer service management tool, Mi4biz, 4 years ago when cloud computing was not so popular in Turkey.

With the growing number of consultants and sales force, the need of a better organization in complaint management and process tracking emerged. Oriflame Customer Service Manager Nursel Kölemen said they met Mi4biz when they were scouting Customer Service software that were meeting the call center suggestions. The benefits were big, as she explained: “Before Mi4biz we were managing customer service with emails. However, limited people had access to the system and a lack of internal communication was a huge problem.” On the other hand, Kölemen emphasizes the importance of direct sales agents and operations for Oriflame. With this aspect, Oriflame conceives every sales consultant as a dealer that manages its huge sales network with Mi4biz. Operations like creating a dealer or perform queries in the sales consultant database are now simple. It cannot be underestimated that there are approximately 200,000 sales consultants placing orders actively on Mi4biz. Kölemen says the total amount of sales consultants is three times more and remarks “We are ready to support everyone who would like to be a sales consultant with our flexible infrastructure which has the strong ability to respond issues and requests quickly. We invite everyone to work with Oriflame.”

Oriflame Customer Service Manager

N. Kölemen Oriflame Customer Service Manager


End to end tracking for Customer Satisfaction

In Oriflame, every sales consultant has a different code number known by the system. End-users directly contact with Oriflame via call center or emails about the products or the sales consultants. This customer feedback is classified and managed in the software. Mi4biz assigns tasks to related users so that they can respond to customers as soon as possible. Achieving the complete integration in the system wasn’t easy for Oriflame because meanwhile the transition to the new model was in progress and they opened new communication channels in Mi4biz.

Kölemen said they very contribute to the improvement of Mi4biz and remarked: “We classified our issue subjects within a tree structure on Mi4biz, created connections and assigned tasks to related users. We carried out a detailed study for modelling the structure, because the main goal was to get true reports from the system. With this aspect, we configured Mi4biz in accordance with our needs. Mi4biz’s development team gave us feedback and helped us during the implementation period”.
Frequent updates of the software

After the implementation period, Oriflame users were trained on Mi4biz. Training plans were prepared three years before defining which users would participate in the program. The transition to the new model of organization suggested by Mi4biz was accomplished after long internal analysis of the human resources in each department. According to Kölemen, the new model of Mi4biz provides efficient and appropriate structure that optimizes the needs of Oriflame. Cloud technology and web-based structure of Mi4biz provides sales consultants access their account easily anytime or anywhere.
Mi4biz Sales Manager Hilal Hatip said that Mi4biz is an ever-growing application with monthly new features. In other words, Mi4biz is in continuous improvement following the comments and feedback from customers. Kölemen and Hatip agreed that Mi4biz meets even industry-specific needs with its flexible structure. Oriflame users can easily modify Mi4biz without any technical help, and this makes Mi4biz a customizable, user-friendly application.

Effective Support, Strong Cooperation

So, what benefits has Oriflame experienced from working with Mi4biz? It was Oriflame’s futuristic vision, as well as the creativity of Mi4biz to begin to manage complaints with a cloud-based application four years ago when SaaS platforms were not popular in Turkey. After a deep analysis of needs and priorities, Oriflame decided on the workflows and the complaint management structure of Mi4biz. Kölemen emphasized that Oriflame did not face any problems while implementing and designing Mi4biz and continued: “We were in need of a tool for customer complaint management; Oriflame took the advantage of using a cloud-based application that offers mobility, having effective support from Mi4biz and strong cooperation.”

Oriflame and Mi4biz partners

Oriflame and Mi4biz partners

It is time to play in global market

Hatip highlighted that Mi4biz has been in a productive and ongoing cooperation with Oriflame for four years. About the training videos, she says “we shoot short training videos for definitions and users can see them on Mi4biz’s webpages.

There are other success stories about online training videos. For example, another Mi4biz customers Tüpraş and Onur Air had short and easy implementation periods with the help of online training videos. Hilal Hatip pointed out that comments and feedback of other Mi4biz customers are valuable sources for the improvement of the application and give Mi4biz a clear vision of industry-specific needs and priorities. She added: “We believe that the futuristic approach of Mi4biz facilitates entering global markets, because Mi4biz provides a flexible, customizable and user-friendly solution on the cloud.”